Schools
Outleap
Internal workflow system for schools covering drafting, evidence, action queues, and staff oversight.
Type
Internal workflow system
Sector
Education
Status
V2 rebuilt, production deployment March 2026
Reference
Harris Federation
Role
Founder / product engineer
The problem
Loose tools were creating a loose process in a high-trust environment.
Outleap was built to replace a fragmented destinations workflow spread across inboxes, documents, and spreadsheets. The work was not just about adding AI-assisted drafting. It was about giving staff one coherent system for evidence, references, review, and oversight in a high-trust environment where loose workflows are a liability.
What schools are dealing with
- Schools need to support multiple post-18 pathways simultaneously.
- Evidence, guidance, drafting, references, and oversight fragment across disconnected tools.
- Staff need visibility, auditability, and a clear action queue — not another loose set of documents.
Operational constraints
- The system had to work inside a high-trust school environment where oversight and auditability matter.
- Multiple staff members needed to understand where each student was without relying on scattered documents.
- AI-assisted features had to fit inside a broader workflow rather than behaving like isolated tools.
- The product needed to support real staff process, deadlines, and compliance pressure.
What I built
A staff-facing workflow system with drafting, evidence, and oversight in one place.
AI-assisted drafting
Personal statement feedback, CV generation, and cover letter tools — reviewable, not opaque.
Evidence bank
Structured storage for records and evidence throughout the destinations process.
Reference studio
Dedicated workflow for producing consistent references without the usual fragmentation.
Staff action queue
Clear visibility into what needs attention, who is waiting, and what stage each student is at.
Pipeline and audit trail
Full view across destinations work with the compliance and history a school environment requires.
Systems involved
Built for reviewability, not loose AI tooling.
Core systems
- Structured evidence and reference workflow
- AI-assisted drafting tools
- Staff action queue and pipeline visibility
- Audit trail and oversight layer
- Production deployment for a live institutional environment
Why it was non-trivial
- The hard part wasn't the AI. It was fitting drafting, evidence, references, and oversight into one system that staff would actually use.
- The challenge was combining drafting, evidence, references, and oversight into one coherent staff-facing system.
- In a school environment, unclear process and missing audit trails cause real problems. The product had to be tight enough to trust.